Standard Wedding Day Services
Included in all Levels of Service
What we do for you so that the Bride and Groom can
RELAX and be a guest at your wedding…
· Ensure that the Bride, Groom, Parents and the Wedding Party are comfortable and have all the attention and service deserved while getting ready for the Big Day
· Receive all deliveries, greeting and supervising all vendors as they load in and set up, etc.
· Develop and distribute copies of your Final, Complete Wedding Day Itinerary and time-line to wedding party and all vendors
· Oversee proper set- up and design of ceremony and reception areas
· Accept all personal flowers and distribute and pin all corsages, boutonnieres, wedding personal flowers and flower-girl and ring bearer items
· Ensure proper placement of the guest’s assigned seating place cards, guest books, pens, photographs, candles, wedding favors, ceremony programs, menu cards, and sweet table items, etc --per your exact instruction
· Make sure guests with special needs of any kind receive care and assistance without making them feel uncomfortable or like the center of attention
· Greet your guests and direct them to the ceremony and reception areas at the appropriate times
· Locate the flower girls and the ring bearers when it's time to walk down the aisle and help them get down the aisle… attend to flower girl or ring bearer if they began crying during the ceremony, if parent are in the wedding
· Gather and line up and cue the Wedding Party when it's time to walk down the aisle, making sure they all look great, smiling, paced perfectly, no hands in pockets
· Inform you when it's time to walk down the aisle, make sure you are ready for the exciting moment
· Ensure your dress and train are perfect and send you on your way down the aisle with your escort
· Verify that ceremony musicians are given parking validation if pre-arranged and have correct sound requirements and appropriate shade and seating
· Verify that all ceremony musicians have the correct musical selections for guest arrival, family seating and also the correct processional and recessional musical selections
· Ensure that the ceremony musicians are cued appropriately to ensure correct pace and timing
· Direct your guests to the cocktail reception after the ceremony
· Assist the Photographer in gathering your Wedding Party and family members for pictures as needed
· Ensure that the Bride, Groom, Family and the entire Wedding Party get your favorite cocktails and hors d’ oeuvres served to you by catering staff during your photography session
· Ensure your selected Reception Entertainment have proper power, staging, shaded seating, parking validations, vendor meals, green room access etc.
· Ensure that all décor items from ceremony which will be reused at reception get to appropriate places
· Ensure that all finishing touches are complete and exactly as you wished before allowing guests to enter the reception
· Ensure all candles are lit and remain lit throughout the entire reception
· Answer all guests' questions and concerns graciously throughout the day
· Assist the DJ / MC in guiding guests through the day and on to the next scheduled events ensuring that no one misses these events
· Assist your Maid of Honor in the bustling of your Wedding Dress before Grand Entrance
· Organize the Grand Entrance and get everyone lined up outside the reception area in correct order informing the MC of all correct pronunciations of names
· Always letting You and Your Groom know what is next and making sure you are ready so that you
· are never caught off guard
· See to it that parents and very special people are given special care and their every need is catered to
· Make certain that dietary needs and requests of guests such as allergies, vegetarian and vegan requests
· are followed through with correctly
· Supervise and communicate with the chef, banquet captain and catering staff to ensure superb, timely
· dinner service
· Make certain that everyone scheduled to give toasts, blessings or host special events during the day are cued and prepared
· Also make certain that you are the only two on the dance floor to show off those choreographed dance moves you learned in those dance lessons you took over the past year
· Make certain that Bride and Groom do not get left out in the middle of the dance floor for an entire very long first dance, unless you want to
· Ensure you have your comfortable shoes under your table to change into at the reception if you desire and your make up available to touch up if needed throughout the day
· Make certain your Parents and Grandparents are in a great location for the cake cutting and first dance, etc.
· Be there by your side, ready and available for any emergencies or unexpected occurrences
· Guide you graciously through your day, Keep things running on schedule, without a coordinator it's very easy to simply run out of time and you never get to do all those creative and special things you spent months planning
· Distribute final payments and gratuities to the vendors on your behalf
· Keep track of, organize and pack everything up for you at the end of the evening
· Collect all of your wedding gifts, your guest book, pen, toasting glasses, cake top, etc, and ensure that pre-arranged guest receive your gifts
· Bring everything to your Honeymoon Suite, Designated Room or Designated Car
· Decorate your Honeymoon Suite for you on your Wedding Night
· Arrange Getaway Transportation, making sure that they are present and on time when you are ready
· to depart reception
· Know exactly when you need a soft voice to calm you, one other than of your family or close friends
· Be the one person to offer you a little laughter when needed
· So RELAX… and let us handle the details
